Give this email address to your children’s schools/caretakers for updates and notifications–they have your phone number for emergencies, right? Social/bulk email account You don’t want to be distracted by family drama and upcoming social events when you’re in the zone and working fast. Give your closest friends and family members access to a special account just for them. Keep this one lean, mean, and targeted to your high-priority work (see #5). When you open your work email account, you should see only email directly addressed to you. Don’t subscribe to career-related newsletters and bulk emails via this account (use your social account, instead). Protect this account from distractions at all costs. (Don’t create fun but needless faux-work by setting up dozens of email accounts and sub-folders). Create separate email accounts for each part of your lifeįor most of us, three email accounts will suffice. It can help to block out a part of your day specifically for emails, and then to ignore your inbox for the rest of the day. Only answer emails when it suits your schedule. Tell the important people in your work, family, and social lives to text you if they have urgent information to share. Take control of your time and let go of your “must check email…” guilt. Not every email deserves a response–and many don’t need to be read at all (see #6). You don’t need to make email a priority you need to hold yourself back. If you compulsively check your email, forget everything I just said. Accept that you’ll never get everything done and prioritize your emails (see tip #5). Don’t spend your time fiddling with low-urgency emails when you have an important one to address. Not everything is black and white, but this should be: work when you work and play when you play. Better yet, they create emotional energy instead of burning it on needless faux-work tasks. Go online shopping (maybe for gifts).Īll of these activities are more productive than pretending to work. This advice may sound like heresy, but the best way to stop procrastinating is simply to take a break. I invested hours in unnecessary long-term strategy, spreadsheet design/coding, and low-priority communications. I needed to feel like I was working, but just couldn’t make myself attend to my first-priority tasks. I used to feel overwhelmed by new and big projects and would do anything I could to avoid them. If you’re like me, you love tasks that feel like work–but really aren’t. Don’t use email organization to procrastinate The following 12 email organizing tips will help you to get your inbox under control. #HOW TO ORGANIZE MY OUTLOOK INBOX HOW TO#But I wasn’t always this organized–I had to learn how to manage my emails first. When you’re done tending to the flagged email, click on the flag again and it’ll turn into a check to mark the message as completed.īesides flagging an email for yourself as a reminder, you can also set a flag for your recipient if you need a swift reply or want to mark your message as important.My email inbox is always neat and tidy. You can right-click on a flag to change the date if you want to set the reminder for tomorrow or next week. Each message should have a greyed-out flag that will turn red when clicked on. The easiest way to flag an email is in your inbox itself. Not only will the email get flagged in your inbox, setting you a visual reminder, but it will show up in other places as well.įlagged emails also appear in your Outlook To-Do Bar, your Tasks, and in the Daily Task List in the calendar. That’s where flags come in.įlagging an email sets it as a reminder for something that needs immediate attention or a message that you might need to follow up on. Folders, categories, and automated rules are all great tools to help you manage and organize your inbox, but sometimes you just need an extra reminder for a really important email.
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